shared workspaces

Only in the space of a few years, the occupancy rate of employees at their workstations has been drastically reduced. Companies, both large and small, are therefore finding ways to adapt to this new phenomenon. Flex office is one of them, which is favoured by many firms, already well established or growing. Here is a short guide on everything you need to know about this new organization of space and the related working conditions. WHAT IS A FLEX OFFICE? Flex office, also known as “desk sharing,” is a new form of workstation organization for employees. In the traditional organizational structure, the employee is assigned to a fixed position, either in open space or in a closed office. In flex office, the workspace is distributed according to usage. The employee will therefore go to the area that best suits the task he has to perform. The flex office is a workspace arranged so that employees work in optimal conditions. This implies an adequate distribution of space, including work offices, restroom, meeting rooms, dining room, etc. In such an environment, the nomadisation of employees is therefore directly linked to their activity and their mood of the moment in order to maximize their productivity. A NEW TREND THAT IS MEANT TO STAY Flex office is not a simple trend but a real evolution. This new distribution of offices is a revolutionary phenomenon that underlines the transition from an economy of ownership to an economy of use. It can be assumed that fixed offices will gradually disappear, a process probably accelerated by the pandemic, which is pushing employees to work remotely. Studies have shown that many of them have developed a taste for flexibility at work, to the benefit of other ways of consuming workspaces, such as opting for a flex office. THE ADVANTAGES OF FLEX OFFICE Cost reduction: The average required space occupied by a company’s workstations is much smaller when working in flex office, resulting in lower workspace rental costs. A boost for creativity: It has been proven that being able to work freely and get out of the routine makes it easier for workers to find new perspectives and ideas! Improved productivity: Being able to choose a workspace in which we feel comfortable has a direct impact on improving the quality of life at work, which in turn improves our productivity. Fewer constraints, more collaborative spaces: the multiplication of common and collaborative spaces encourages exchanges between cross-functional teams, improving team coordination and facilitating team projects. THE DRAWBACKS OF FLEX OFFICE The importance of a sense of organization: everyday life when you don’t have a dedicated office requires a greater sense of organization, whether it is to set up meeting places with teams in advance, reserve a meeting room, etc. Underestimating the occupancy rate: Companies that use flex offices tend to underestimate the occupancy rate, which has overloaded workspaces. This does not allow employees to work comfortably, in addition to running counter to health measures during a pandemic. ARE YOU INTERESTED IN FLEX OFFICE? Contact us now! As a specialist in shared workspaces, Nuage B will be able to answer your questions and meet all your flex office needs.